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Fort Royal Community Primary School

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Reception and Clerical Assistant

Hours : 8.45-3.45 each day

             32.5hours a week. ( Scale 2 SCP 3-4 )

             Term Time Only.        

Immediate Supervisor: Office Manager; School Business Manager.

Main Purpose of Post: To provide clerical, secretarial support to the school ( including nursery) and undertake a range of administrative tasks and reception duties.

General administration support


Objectives of the Post

  • General maintenance and administration of pupil files.
  • Day to day maintenance of equipment including minor adjustments, cleaning and replenishing consumables.
  • Process, distribute and respond to incoming and outgoing mail.
  • Administer the ordering, purchase, distribution and stock control of school uniform and other goods.
  • Assist in the administration of a number of accounts including School Fund.
  • Receive and review invoices for payment;
  • Assist in administering arrangements and collection of monies for fundraising, social events and school trips.
  • Respond to alarms and support with fire evacuations as required.
  • Assist pupils.
  • Support the headteacher and SLT, and other staff as requested and appropriate .
  • Produce reports from and keep SIMS and other systems up to date
  • Dealing with all telephone enquiries both internal and external and  placing external calls as requested.
  • Receiving and host planned and unexpected visitors, answering their inquiries and directing them as appropriate.
  • Maintain Visitors access through Inventry system.
  • Dealing with non‑routine enquiries within set management guidelines.
  • Process, place , receive and distribute orders on behalf of the school
  • Preparation of documents by copying from statements, including manuscript.
  • Audio/copy typing, taking notes and transcribing.
  • Preparation of documents from material derived from a number of sources, tabulating and laying out of work using a text processor; duties will require simultaneous clerical work undertaken.
  • Preparation of complex documents requiring specialist clerical knowledge/ use of technical terminology and particular care in layout.
  • Originating letters in reply to routine and non‑routine enquiries, using own initiative, for signature for higher authority.
  • Providing full secretarial support service to designated staff and multidisciplinary team attending meetings and taking verbatim minutes.


To view full job description please see relevant documents.