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Fort Royal Community Primary School

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Finance Officer

Job Description: Finance Officer

Salary Range: Scale 5

Responsible to: Business Manager

Contract: Permanent, term time plus 3 additional weeks includes teacher training days and working at the end of the financial year.

Hours: 37 hours per week, hours 8.00am to 4.00 pm – Monday to Friday (Friday 3.30pm finish) including a 30 minute lunch break. Attendance at evening meetings and events may be required.

Job Purpose: To manage the provision of whole school financial support services ensuring that these are conducted in accordance with all relevant and current guidelines.


Job Responsibilities and Tasks

  • Have responsibility for the accurate processing, handling and security of cash, cheques and other financial resources.
  • Provide detailed analysis and evaluation of data and produce detailed reports/information as required.
  • Inputting standing information to Finance system, suppliers, and debtors.
  • Processing of purchase orders and invoices, with required authorisation and payments, coding correctly.
  • Preparing invoices for cheque run/BACS.
  • Investigating and resolving supplier invoices under query arranging returns and ensuring that refunds or credit notes are received.
  • Raising of contracts/invoices and managing administration of school lettings.
  • Processing of all school income, in different means, and depositing accordingly.
  • Maintaining a detailed record of pupil data and non-invoiced income relating to school trips. Provide support in organising School Trips.
  • Managing and maintaining of petty cash.
  • Responding to and resolving queries from external and internal stakeholders.
  • Accepting deliveries and goods receipting.
  • Assisting with maintenance of the Asset Register.
  • Arranging audits of school accounts, creating a strategy to resolve any outcomes.
  • Carry out housekeeping in E5 and payroll reconciliations.
  • Assisting with end of year preparation and procedures.
  • Be available as a procurement card holder and carry out all associated procedures.
  • Maintaining records of financial reports as appropriate.
  • Managing confidential information, complying with the school’s data protection procedures and legal requirements at all times.


Qualifications. Knowledge and Skills Required

  • An appropriate qualification such as AAT.
  • Excellent numeracy and literacy skills.
  • The ability to support staff/pupils and parents through fluent and accurately spoken English.
  • Effective use of specialist ICT financial packages (such as E5).
  • Full working knowledge of relevant policies/codes of practice /legislation.
  • Ability to organise and plan independently.
  • Ability to plan and develop systems.
  • Ability to relate well to children and adults
  • Work constructively as part of a team, understanding school roles and responsibilities and own position with these.


Please see relevant documents below to view the full job description.

Relevant Documents